Please use the form below to become an HGPS Institute Sponsor. If you would prefer to pay by check, please download the sponsorship form PDFand return it to HGPS using the instructions on the form. If you have any questions about sponsorship, contact Guy Bender at 281-900-9161.
*Set-up and take down personnel provided by Exhibitor. HGPS will not be responsible for any injury, loss or damage that may occur to Exhibitors, their employees or property prior to, during or subsequent to the period covered by Exhibitor’s contract.
Sponsorship Levels
Please note that once a sponsorship level is taken, it will no longer be available to select from the form below.
Exclusive HGPS Honored Patron – $1,500.00
Exclusive – HGPS Distinguished Underwriter – Friday Lunch Sponsor – $1,000.00
Exclusive – HGPS Distinguished Underwriter – Friday Ice Cream Social Sponsor – $1,000.00
Exclusive – HGPS Distinguished Underwriter – Saturday Breakfast Sponsor – $1,000.00
Exclusive – HGPS Distinguished Underwriter – Saturday Lunch Sponsor – $1,000.00
Limited Availability – HGPS Program Exhibitor – $750.00
Use the form below to select and pay for your sponsorship.
Please note that once a sponsorship level is taken, it will no longer be available to select from the form below.
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Institute 2020 Exhibitor/Sponsor Rules and Regulations
Location:The exhibit area will be located at the Institute event site at The Council on Recovery 303 Jackson Hill Street, Houston, TX, 77007
Display Space:Will be indoors. We will provide a 6’ (or similar) table and chairs for exhibit space. You are responsible for bringing all of your signage, table clothes, displays, etc.
Application for Sponsorship:May be filled out online at www.hgps.org (follow prompt under events) or via you may download the form from the website mail to HGPS P.O. Box 22866, Houston, TX 77227. If you plan to mail in sponsorship/exhibitor form with payment, please advise us at [email protected]. This is especially important if you are selecting an exclusive sponsorship so that it won’t be sold to someone else.
Payment:HGPS accepts payment via credit card or check at the time the sponsor/exhibitor paperwork is submitted.
Sponsorship/exhibitor payment must received by April 27, 2020 to guarantee inclusion on any HGPS printed materials.
Assignment of Sponsor/Exhibit Space:Space assignments are based on the order in which reservations are received and based on level of sponsorship. The assigned booth will be provided on site. HGPS reserves the right to adjust space assignment when necessary.
Cancellation of Sponsorship:All cancellations must be sent to the HGPS Administrator, [email protected]. If a cancellation is received on or before April 1, 2020 monies, less a $100 service charge, will be refunded. Sponsors who cancel after April 1, 2019 will forfeit all monies paid. NO REFUND WILL BE MADE AFTER APRIL 1, 2020. Failure to occupy booth space does not release the sponsor/exhibitor from obligation to the sponsorship.
Installation:Thursday, May 7, 2020, 5:00 P.M. – 9:30 P.M. Ethics session is 6 P.M. to 9 P.M. We request that your display space be set up and all excess materials hidden away by 5:30 P.M. if you choose to set up Thursday evening. No set-up or moving of material is allowed between 5:30 P.M. and 6 P.M. If a sponsor/exhibitor does not plan to be onsite during all display hours, please advise HGPS at [email protected]. Once your display is set up, you may leave it in place for the duration of the Institute. If you do not set up until Saturday morning, booths must be set up with all excess materials put away no later than when registration begins (approximately 7:45 A.M.) HGPS does not provide personnel or volunteers to assist with setup.
Dismantle:Saturday, May 9, 2020, Sponsors/Exhibitors may not begin to dismantle their display before the last afternoon break (approx. 4 P.M.) Boxes must be packed for removal from the exhibit area no later than 6:00 P.M. Should the exhibitor fail to remove their exhibit, removal will be arranged by HGPS at sponsor/exhibitor’s expense.
Participant List:Participants are offered an opportunity to opt out of being listed as a participant. If they choose this option, we will respect their request of confidentiality and they will not be listed on the list of participants to sponsors.
Use of Sponsor/Exhibit Space:Exhibitors must confine all demonstrations or promotional activities to the limits of the exhibit booth. Sponsors/Exhibitors are responsible for keeping the aisle or aisles near their booths free of congestion due to demonstrations or other promotions. No exhibitor shall assign, sublet, or share space without the knowledge and consent of HGPS. Organizations or firms not assigned exhibit space will not be permitted to solicit business within the exhibit hall. Interference with the light and space of other exhibitors is prohibited. All sound equipment and other noises must be kept at a level low enough that it will not disturb other exhibitors. Public address systems, radio broadcasts, or any other devices used only to attract attention by sound are prohibited.
Security:Please DO NOT LEAVE ANY VALUABLES UNATTENDED at your booth at any time, HGPS, The Council on Recovery and no other entity (including any hired security) are responsible for any loss or damage to exhibitor property.
Liability Insurance:Sponsor/Exhibitor assumes the entire responsibility and liability for losses, damages, and claims arising out of injury to persons or damage to exhibitor’s displays, equipment, or other property brought upon the premises of the Council on Recovery, and agrees to indemnify, defend, and hold harmless the Houston Group Psychotherapy Society, The Council on Recovery, and its owners, servants, agents, members, and employees against all claims or expense for such losses, including reasonable attorney’s fees, arising out of the use of The Council on Recovery premises excluding any liability caused by the negligence of the Houston Group Psychotherapy Society. The Sponsor/Exhibitor understands that neither the Houston Group Psychotherapy Society nor The Council on Recovery, maintains insurance covering the Sponsor/Exhibitor’s property or lost revenue and it is the sole responsibility of the Sponsor/Exhibitor to obtain such insurance.